UPE!I
      STUDENT
      UNION
      BY-LAW
      STUFF
     
    
   
   
    
     
      Be
      it
      resolved
      the
      Executive
      Committee
      By-law
      section
      II
      4
      be
      amended
      to
     
     
      read:
     
    
   
   
    
     
      The
      Vice-President
      Finance
      shall:
     
    

    
     
      _
      ABe
      appointed
      upon
      the
      recommendation
      of
      Hiring
      Board.
     
    

    
     
      B
      Attend
      Council
      Meetings
      as
      a
      non-voting
      member
     
    

    
     
      C
      Attend
      Executive
      Meetings
      as
      a
      voting
      member
     
    

    
     
      _
      D
      Ensure
      that
      the
      financial
      records
      of
      the
      Union
      are
      properly
      kept.
     
    

    
     
      E
      Be
      responsible
      for
      keeping
      the
      Executive
      committee
      informed
      of
      all
      issues
     
     
      which
      pertain
      to
      the
      finances
      of
      the
      Union
     
    

    
     
      F
      Present
      such
      financial
      reports
      as
      the
      Council
      shall
      require.
     
    

    
     
      G
      Receive
      and
      present
      to
      Council
      any
      requests
      for
      funding
      donations
     
    

    
     
      H
      Perform
      all
      such
      other
      duties
      as
      required
     
    
   
   
    
     
      MOTIONS
      OF
      THE
      COMMITTEE
      TO
      AMEND
      THE
      BY-LAWS
     
     
      a.
      Proposal
      to
      define
      Hiring
      Board
      composition
     
    
   
   
    
     
      MOTION
     
     
      Be
      it
      resolved
      that
      By-Law
      IV
      (Hiring
      Board),
      section
      1
      be
      amended
      to
     
     
      strike
      para
      D
      (will
      be
      moved
      to
      sect.
      3)
      and
      state
      the
      following:
     
    
   
   
    
     
      1.
      The
      composition
      of
      the
      Hiring
      Board
      shall
      be:
     
    

    
     
      A.
      In
      the
      hiring
      of
      UPEI
      SU
      part-time
      staff,
      the
      Board
      shall
      consist
      of
     
    

    
     
      the
      following:
     
    

    
     
      I)
      The
      General
      Manager
      of
      the
      UPEI
      SU
      who
      shall
      act
      as
      a
      non-voting
     
    

    
     
      chairperson.
     
    

    
     
      II)
      One
      Executive
      member
      who
      shall
      be
      delegated
      by
      the
      Executive.
     
    

    
     
      Ill)
      One
      member
      of
      the
      UPEI
      SU.
      However,
      no
      current
      student
      employee
      may
      sit
      as
      a
     
     
      voting
      member
      of
      the
      Board,
      with
      the
      exception
      of
      the
      delegated
      executive
      member.
     
     
      IV)
      The
      applicable
      supervisor
      of
      the
      position
      being
      interviewed
      shall
      act
      as
      a
      non-vot-
     
     
      ing
      member.
     
    
   
   
    
     
      B.
      In
      the
      hiring
      of
      the
      UPEI
      SU
      permanent,
      full-time
      staff,
      the
      Board
      shall
      consist
      of
      the
     
     
      following:
     
    

    
     
      i)
      The
      SU
      President
      as
      chairperson.
      The
      chair
      may
      only
      cast
      a
      vote
      in
      the
      event
      of
      a
      tie.
     
     
      il)
      The
      Executive
      Vice
      President
     
    

    
     
      iii)
      Three
      voting
      members
      of
      Council
      not
      on
      Executive.
     
    
   
   
    
     
      b.
      Proposal
      to
      define
      Duties
      of
      the
      Hiring
      Board
     
    
   
   
    
     
      MOTION
     
     
      Be
      it
      resolved
      that
      By-Law
      IV
      (Hiring
      Board),
      section
      2,
      para
      B
      be
      amended
     
    
   
   
    
     
      to
      state
      the
      following:
     
    
   
   
    
     
      B.
      The
      Hiring
      Board
      shall
      receive
      and
      process
      all
      applications.
      It
      shall
      submit
      hiring
      rec-
     
     
      ommendations
      and
      rationale
      to
      Council.
      In
      the
      summer
      months
      the
      Board
      shall
      submit
     
     
      recommendations
      to
      Executive.
     
    
   
   
    
     
      Be
      it
      further
      resolved
      that
      section
      2,
      para
      C
      be
      amended
      to
      state
      the
      following:
     
    
   
   
    
     
      C.
      The
      recommendations
      are
      subject
      to
      the
      approval
      of
      Council.
      During
      the
      summer
     
     
      months,
      the
      recommendations
      are
      subject
      to
      the
      approval
      of
      Executive.
     
    
   
   
    
     
      c.
      Proposal
      to
      define
      procedures
      of
      the
      Hiring
      Board
     
    
   
   
    
     
      MOTION
     
     
      Be
      it
      resolved
      that
      section
      3,
      para
      A
      be
      amended
      to
      read
      the
      following:
     
    
   
   
    
     
      A.
      i
      All
      position
      available
      for
      student
      participation
      in
      a
      General
      Hiring
      session
      in
      the
     
     
      Spring
      of
      each
      year
      shall
      be
      advertized
      for
      two
      consecutive
      weeks
      on
      the
      UPEI
      SU
      web-
     
     
      site,
      and
      other
      means
      available.
     
    

    
     
      ii
      If
      a
      vacancy
      occurs
      during
      the
      fall
      or
      winter
      semesters,
      the
      Board
      shall
      advertize
      for
     
     
      that
      position
      for
      1
      weeks
      on
      the
      UPEI
      SU
      website,
      and
      other
      means
      available
     
    

    
     
      iii
      Ifa
      vacancy
      during
      the
      summer
      months,
      Hiring
      Board
      is
      permitted
      to
      advertize
      in
      the
     
     
      local
      newspaper.
     
    
   
   
    
     
      Be
      it
      further
      resolved
      that
      section
      3,
      para
      B
      be
      amended
      to
      read
      the
      following:
     
    

    
     
      ii
      The
      Hiring
      Board
      shall
      accept
      applications
      for
      positions
      up
      to
      the
      advertized
      deadline.
     
     
      Be
      it
      further
      resolved
      that
      section
      3,
      para
      C
      be
      amended
      to
      read
      the
      following:
     
    

    
     
      C.
      The
      Chairperson
      shall
      keep
      all
      applications
      on
      file
      as
      long
      as
      selected
      employees
      are
     
     
      employed
      by
      the
      UPEI
      SU.
      This
      file
      may
      be
      examined
      by
      the
      Council
      during
      an
      In
     
     
      Camera
      session.
     
    

    
     
      Be
      it
      resolved
      that
      section
      3,
      para
      E
      be
      amended
      to
      state
      the
      following:
     
    

    
     
      E.
      Ifa
      vacancy
      occurs
      in
      a
      position
      and
      time
      does
      not
      permit
      normal
      procedures
      as
      out-
     
     
      lined
      in
      this
      By-law,
      the
      Executive
      committee
      may
      fill
      the
      position
      on
      an
      interim
      basis
     
     
      for
      no
      longer
      than
      1
      month.
      The
      new
      employee
      must
      be
      made
      aware
      that
      he/she
      is
      being
     
    
   
   
    
     
      hired
      on
      an
      interim
      basis.
     
    
   
   
    
     
      Motion
      to
      Amend
      Executive
      Committee
      By-law
     
    
   
   
    
     
       
     
    
   
   
    
     
       
     
    
   
   
    
     
       
     
    
   
   
    
     
       
     
    
   
   
    
     
       
     
    
   
   
    
     
      PLAY
      SAFE
     
    
   
   
    
     
       
     
    
   
   
    
     
       
     
    
   
   
    
     
      [17]
     
    
   
   
    
     
      jot}